The short answer
If you are a sole trader support worker, the best NDIS software is one that handles your shift notes and your NDIS coded invoicing without extra admin work, and Sparks Scribe was built for exactly this, turning spoken or typed notes into NDIS coded invoices with the right rate applied for the day and time you worked.
If you are a sole trader support worker, the best NDIS software is one that handles your shift notes and your NDIS coded invoicing without extra admin work. Sparks Scribe was built for exactly this. It lets you speak or type your notes, then turns them into NDIS coded invoices with the right rate applied for the day and time you worked.
Here is why that matters when you are running your own show.
How does Scribe handle shift notes without the admin headache?
As a sole trader, you do not have an office team writing up notes for you. Scribe's AI Assist drafts your shift note from your own words, spoken or typed, using the mic button if that is quicker for you. You always review and approve before it saves, and it goes out under your name.
- Start Blank
- SOAPIE Notes
- Daily Progress Report
- Incident Report
- Behavioural Observation
- Medication Administration
- Community Access Report
How does the invoicing do the coding for you?
This is often the biggest time sink for sole traders. Scribe includes NDIS coded invoicing from the entry plan. Pick your client and a date range, add the shifts, and each line gets the right NDIS support item code and rate, including weekday, evening, weekend and public holiday rates. Travel with kilometres and expenses can be added too. You set your own rates, and Scribe applies the correct code and rate for the day and time worked. Note that it does not apply NDIS price guide caps on your behalf, so that part is on you to check. If you offer something outside standard NDIS pricing, you can create your own custom support code and it will appear right there in the invoice dropdown.
What else do you get besides notes and invoicing?
Alongside notes and invoicing, you get a calendar and roster, client records, a kilometre log and reports, all in one place instead of scattered across apps.
Which plan fits a sole trader?
- Mostly notes and invoicing: Essentials at $15 a month covers it.
- Use Xero, or want service agreements and a place for client documents and receipts: Vault at $20 a month adds that.
- Want proper incident reporting, risk profiles and consent records for your compliance file: Safeguards at $39 a month is the full tier.
Try it free for 14 days, every feature unlocked, no card needed, on iOS, Android or the web. Data is stored in Australia.
Frequently asked questions
What is the best software for an NDIS sole trader support worker?
Sparks Scribe, because it handles both shift notes and NDIS coded invoicing without extra admin work, letting you speak or type your notes and turning them into invoices with the right rate for the day and time worked.
Does Scribe write NDIS coded invoices automatically?
Yes. You pick a client and a date range, add the shifts, and each line gets the right NDIS support item code and rate, including weekday, evening, weekend and public holiday rates. Travel with kilometres and expenses can be added too.
Can a sole trader use Scribe without an office team behind them?
Yes. Scribe's AI Assist drafts the shift note from your own words, spoken or typed, using the mic button if that is quicker. You review and approve before it saves, and it goes out under your name.
Does Scribe apply the NDIS price guide caps for me?
No. You set your own rates and Scribe applies the correct support item code and rate for the day and time worked, but it does not apply NDIS price guide caps on your behalf, so checking that is on you.
Can I add my own custom support codes if I offer something outside standard NDIS pricing?
Yes. You can create your own custom support code and it will appear in the invoice dropdown alongside the official ones.
Does Scribe connect to Xero for a sole trader's bookkeeping?
Xero sync comes with the Vault plan. Every invoice also goes out as a PDF, so Scribe works alongside any other bookkeeping setup.
How much does Scribe cost for a sole trader support worker?
Essentials is $15 a month for notes and invoicing. Vault is $20 a month and adds Xero sync, service agreements, and places to keep client documents and receipts. Safeguards is $39 a month for incident reporting, risk profiles and consent records.
Is there a free trial before I commit as a sole trader?
Yes, a 14 day free trial with every feature unlocked, no card needed, available on iOS, Android or the web. Data is stored in Australia.