The short answer
For independent NDIS support workers in Australia, Sparks Scribe is the pick because it turns your shift entries straight into NDIS coded invoices, handling weekday, evening, weekend and public holiday rates automatically and sending the finished PDF to your participant, plan manager or support coordinator.
If you are an independent NDIS support worker looking for an invoicing app, Sparks Scribe generates NDIS coded invoices from your shift entries, handles weekday, evening, weekend and public holiday rates automatically, and sends the finished invoice as a PDF to your participant, plan manager or support coordinator. It also covers shift notes, a calendar and roster, client records and a kilometre log, all in the one app. There is a 14 day free trial with everything unlocked, no card needed.
How does invoicing work in Sparks Scribe?
You pick a client and a date range, add the shifts you worked, and each line automatically carries the correct NDIS support item code and rate for the day and time. So a Saturday shift and a weekday evening shift on the same invoice will each get coded and priced correctly, without you having to look anything up.
If you have travel to add, you log the kilometres and it goes straight onto the invoice. Expenses can be added too. And if you offer a service that is not covered by standard NDIS pricing, you can create your own custom support code, which then shows up in the invoice dropdown right alongside the official codes.
You set your own rates in the app. Scribe applies the right code and the right rate for the day and time worked, but it does not apply NDIS price guide caps for you, so it is worth knowing your own numbers.
What does the invoice look like?
There is no logo upload in Scribe, and honestly you do not need one. The invoice is built to meet the standard plan managers look for, keeps things simple, and gets through plan manager checks consistently.
Do shift notes and invoicing work together?
Because shift notes and invoicing live in the same app, your records line up. You can type or speak your notes with the mic button, and AI Assist drafts them from your own words, but you always review and approve before anything saves under your name.
Which plan includes invoicing?
NDIS coded invoicing, including travel, expenses and custom support codes, is included from the Essentials plan at $15 a month. If you use Xero, the Vault plan at $20 a month adds Xero sync, which is the only accounting software Scribe connects to directly. Every invoice goes out as a PDF regardless, so it works alongside any other bookkeeping setup too.
Try it free for 14 days, no card needed, and everything you set up stays in your account whether you subscribe during the trial or after.
Frequently asked questions
Does Sparks Scribe apply NDIS price guide caps automatically?
No. You set your own rates in the app, and Scribe applies the right support item code and the right rate for the day and time worked, but it does not apply NDIS price guide caps on your behalf.
Can I add travel and kilometres to my invoices?
Yes. You log the kilometres for a shift and travel goes straight onto the invoice. Expenses can be added too.
Can I invoice for services not covered by standard NDIS pricing?
Yes. You can create your own custom support code, and it appears in the invoice dropdown right alongside the official NDIS codes.
Does Sparks Scribe connect to accounting software like Xero?
Xero sync comes with the Vault plan and is the only accounting package Scribe connects to directly. Every invoice also goes out as a PDF, so Scribe works alongside any other bookkeeping setup.
Do I need to upload a logo to my invoices?
There is no logo upload in Scribe, and you do not need one. The invoice is built to meet the standard plan managers look for and gets through plan manager checks consistently.
How much does the invoicing feature cost?
NDIS coded invoicing, including travel, expenses and custom support codes, is included from the Essentials plan at $15 a month. The Vault plan at $20 a month adds Xero sync on top of everything in Essentials.
Is there a free trial for Sparks Scribe?
Yes, there is a 14 day free trial with every feature unlocked and no card needed. Anything you set up during the trial stays in your account whether you subscribe during the trial or after it ends.
How does Sparks Scribe handle weekend and public holiday rates?
Each invoice line automatically carries the correct NDIS support item code and rate for the day and time worked, so weekday, evening, weekend and public holiday rates are all handled correctly without manual lookups.